PEIMS+Annual+Timeline

PEIMS Annual Timeline

TIMELINE =FOR PEIMS SUBMISSIONS/Skyward Processing= =School Year 2011-2012= PID Changes Should only be done between July 1, 2011 and January 12, 2012 Or After May 19, 2012

PID Changes can affect District Accountability Ratings Please be cautious about changing these

PID Changes between Jan 12, 2012 and May 19, 2012 can ONLY be changed in Skyward by the Director of PEIMS or the PEIMS Specialists July 4 – 9, 2011 – District is closed

July 11 – 15, 2011
 * Complete Curriculum Master
 * Finish up extraneous projects
 * Prepare for Year End
 * Print End of Year Enrollment List
 * Run Auto Scheduler for secondary campuses
 * Add a task to this week - DP

July 18-22, 2011
 * Process Year End/Year Start in Skyward
 * Install Skyward Updates
 * Setup PEIMS, Attendance and Discipline Wiki’s
 * Post Timelines
 * Post Procedures
 * Prepare for start of school trainings
 * Update Procedures Manuals – PEIMS, Attendance, Discipline, Leavers, Transcripts
 * Complete Document Printing and Archiving from 2010-2011 Sub 3
 * Prepare for Centralized Registration
 * Finalized and Print Discipline Procedures Manual (get posted on website/network)
 * Verify no students were dropped in the move (roll-over)
 * Review Leaver procedures for PEIMS data
 * Meet with GE staff to begin use of Skyward – need to schedule this

July 25 – 29, 2011
 * Establish First Day Procedures
 * Establish coding, data entry & verification responsibilities for PEIMS data
 * Assure all staff responsible for PEIMS data entry have access to PEIMS Data Standards & Student Attendance Accounting Handbook
 * Conduct Training for New PEIMS Clerks (27th)
 * Conduct PEIMS Boot Camp (28th)
 * Conduct First Day Procedure Training – include in Boot Camp
 * Complete preparation for Centralized Registration
 * Assist secondary campuses with schedule building
 * Finalize security for clerical staff
 * Obtain Graduation List and complete PEIMS Coding for Fall Sub

August 1-5, 2011
 * Centralized Registration – Carroll Elementary (1st – 4th)
 * KHS Counselor Meeting – Scheduling (1st)
 * Conduct training for New Attendance Clerks (3rd)
 * Host Skyward Grade book Training (4th and 5th)
 * Assist secondary campuses with schedule building
 * Finalize security for teaching staff

August 8 - 12, 2011 August 15 - 19, 2011
 * Registration for all students at each campus
 * Conduct Attendance Clerk Boot Camp (8th)
 * Conduct First Day Procedure Training – include in Boot Camp
 * Six Week Reports Procedures
 * Attend Region 4 PEIMS Boot Camp (9th and 10th)
 * Assist elementary campuses with schedule building
 * Assist secondary campuses with schedule building
 * Print class roster of students
 * Print Schedule of classes for each student for registration
 * Work with Bilingual/ESL to establish accurate coding of students and monitored students for the start of school
 * Meet with CTE Coordinator and prepare for PEIMS processing

August 19, 2011
 * Get preliminary grade level counts to PEIMS Coordinator at the end of day

August 22, 2011 First Day School
 * Obtain accurate first day counts and report counts to PEIMS Coordinator
 * Print list of “no show” students
 * Mark all “no show” students in Skyward
 * Daily Attendance Summary
 * PEIMS Coordinator will compare first day counts with prior years
 * Each principal will confirm the first day count is accurate and that all student “no show” are marked inactive
 * Copy the “no show” list, sign the bottom of the sheet to verify the accuracy of the data and send to the district PEIMS Coordinator

August 23, 2011 – June 4, 2012
 * Daily Attendance Summary Report
 * Campus Attendance Summary Report

August 22 – 26, 2011


 * Start the Leaver tracking procedure for all “no show” students on the “no show” list
 * Get a list of Leavers to Mr. Webster for “walk”
 * Assist with schedule troubleshooting
 * Assist with grade book troubleshooting
 * Secondary campuses use PET to locate leavers
 * Ensure that Child Nutrition codes are properly being imported
 * Start Title One coding utility – schedule task to run nightly

August 29 – September 2, 2011
 * Ensure that Bilingual/ESL codes for Monitor 1 and Monitor 2 are correct
 * Ensure that Bilingual/ESL codes for End of Year Exit or Program Change are accurate
 * Send updated Leaver list to Mr. Webster/KHS
 * Gifted and Talented Coding should be complete by Sept 2
 * Run Record of Program Activity for Gifted and Talented – Enrolled in Program - for verification report
 * Send to the GT Coordinator for approval and signature
 * 2010-2011 Graduate Coding should be completed
 * Use Pre-PEIMS 203 Leaver Record report to verify data
 * KHS Registrar and Principal should verify and sign the report
 * KASE Principal should verify and sign the report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Sept 6th.
 * Secondary campuses use PET to locate leavers

September 5 – 9, 2011
 * Labor Day (5th)
 * End of 1-3 Grading Period (9th)
 * Gradebook Support at KHS (6th)
 * Gradebook Support for all campuses
 * Secondary campuses use PET to locate leavers
 * Notify KHS that we will need College Credit information for Dual Credit Courses

September 12 – 16, 2011
 * SSI Promotion/Retention Coding should be completed
 * Use Data Mining Report to verify
 * Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Sept 6th.
 * PEIMS Clerks process 1-3 progress reports
 * RTI DSART Training (14th)
 * Secondary campuses use PET to locate leavers
 * Work with KHS on CTE processing and coding

September 19 – 23, 2011
 * School Start Window closes on Sept 23
 * Membership Reconciliation Day – Sept 23
 * End of 1-6 Grading period – official UIL gain/loss
 * Pre-Kindergarten PEIMS and ADA coding is completed
 * Use Pre-PEIMS 110 Record report to verify
 * PEIMS Clerk and Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Sept 27th.
 * ADA Codes for all students should be accurate
 * Use Pre-PEIMS 110 Record report verify
 * PEIMS Clerk and Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Sept 27th.
 * Ethnicity/Race Codes for all students should be accurate
 * Use Pre-PEIMS 110 Record report verify
 * PEIMS Clerk and Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Sept 27th.
 * Secondary campuses use PET to locate leavers
 * Prepare Course Reports for Campuses – send to PEIMS Clerks/Principals for review

September 26 – 30, 2011
 * PEIMS Clerk process 1-6 Progress Report
 * Gradebook Support at KHS
 * Report Card support for all campuses
 * Review Free / Reduced List for Economic Disadvantage coding – check with CN
 * Process Six Weeks Reports – Daily Register, Attendance and Discipline
 * PEIMS Clerks update Immigrant coding
 * Use Data Mining to verify data
 * Review Course Reports and make necessary updates in Skyward
 * Return verification to PEIMS Dept by Oct 10
 * Secondary campuses use PET to locate leavers
 * Prepare and distribute Staff Responsibility Charts

October 3 – 7, 2011
 * Complete Transfer Student coding
 * Use Data Mining and Pre-PEIMS Edit 110 to verify data
 * PEIMS Clerk and Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Oct 4th.
 * Complete Migrant Student coding
 * Use Data Mining and Pre-PEIMS Edit 110 to verify data
 * Bilingual Secretary and Bilingual Director should verify and sign report
 * Bilingual Secretary should notify the PEIMS Department that the report is on file in their office by Oct 4th.
 * Special Education coding should be updated for all returning and new students
 * Use Pre-PEIMS Edit 163 to verify data
 * Special Ed Clerk and Special Ed Director should verify and sign data report
 * Six Weeks Reports Due Oct 3rd
 * Review and respond to Six Weeks Reports
 * ?? Master Schedule Checklist
 * ?? Special Ed Checklist

October 10 - 14, 2011
 * End of 1st Nine Weeks – Oct 14th
 * Skyward TSUG Conference Oct 10 – 12
 * Complete Bilingual/ESL coding
 * Use Data Mining and Pre-PEIMS Edit 110 to verify data
 * PEIMS Clerk and Principals should verify and sign report
 * PEIMS Clerk should notify the PEIMS Department that the report is on file in their office by Oct 4th.
 * PEIMS Clerks work with staff to complete Staff Responsibility Charts
 * ?? Staff Responsibility Checklist
 * ?? Career & Technology Checklist

October 17 – 21, 2011
 * PEIMS Clerks process Report Cards
 * Gradebook Support at KHS (18th)
 * Report Card support at all campuses
 * Complete CTE Coding

October 24 – 28, 2011 = = Unsure Where to Put
 * Fall PEIMS “as of” snapshot date – October 28, 2011
 * Prepare Grade Processing Report for 1st Nine Weeks
 * Verify Special Program data accurate
 * Review Free / Reduced List for Economic Disadvantage Coding
 * Review Student Transfer List
 * Print report Schedule of Age/Grade Distribution (select option to print the First Day Principal’s Report)
 * Print Special program listing report and filter for all special populations for verification by each program director
 * Each program director will verify by initialing the entry into the programs and signing off at the bottom of the sheet and forwarding to the district PEIMS Coordinator
 * Make sure all program directors have returned verification sheets

End of Each Month End of Each Six Weeks Cycle
 * ??Print Average Daily Attendance Report and send to the District Food Service Director
 * Print Pupil Attendance and contact Hours, review for accuracy, sign-off and send to district PEIMS Coordinator
 * Print Entry/Withdrawal Summary student list, review and verify codes
 * Print Attendance Report Daily Register/Weekly Summary, review and verify accuracy of data
 * Print Special Program Listing for verification by each program director
 * Print Attendance Proof List, review and verify accuracy of data
 * Review, compare and verify accuracy of data on Daily Attendance Summary to Campus Attendance Summary